Products / Study CRM
Flagship · Student visa consultancies

Study CRM

Every enquiry from first contact to visa decision, in one place.

Built for consultancies placing students abroad. Applications, documents, university partners and commission all attach to the same student record, so nobody has to ask a colleague where a case stands.

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At a glance
Running in 6 countries
Modules 6 core
Rolled out 2026
Interface Bangla & English
The problem

What consultancies tell us before they switch.

Enquiries arrive on Facebook, WhatsApp and at the front desk, and some are never followed up at all.
Nobody can say how many applications are waiting on a document without opening each file.
Visa deadlines are tracked in one counsellor's notebook, and that counsellor takes leave.
Commission from partner universities is reconciled months late, from memory and email threads.
After deployment

What changes in the first month.

One queue for every enquiry, with an owner and a next action on each.
Application status visible to the whole office, at a glance.
Deadline alerts that fire before the deadline, not after.
Commission tracked per university, per intake, reconcilable on demand.
Modules

What is inside Study CRM.

Every module is included on the Business plan. Starter takes the core; Enterprise adds custom modules on the same platform.

01
Lead capture & assignment
Web forms, Facebook and walk-ins into one queue, with source recorded and an owner assigned automatically by rule.
02
Application tracking
Every university application with its current stage, conditions and response date visible on the student record.
03
Document vault
Transcripts, passports and financial documents against each student, with completeness checked before submission.
04
Visa pipeline & deadlines
Interview dates, biometrics and decision stages, with alerts that fire ahead of each deadline.
05
Commission & invoicing
Commission per university and intake, raised against placements and reconcilable at any point.
06
Partner university portal
Partner-facing access so universities can see the applications you have submitted, without email chains.
A day on the system

From a Facebook message to a visa decision.

The path a real record takes, in the order your staff actually work.

01
Enquiry lands
Web form, Facebook or walk-in, all into one queue with a source recorded.
02
Counsellor assigned
Owned by a named person with a follow-up date, not left in a shared inbox.
03
Documents collected
Transcripts, passport, financials uploaded to the student's vault, marked complete.
04
Applications sent
Each university application tracked with its own stage and response.
05
Visa & commission
Visa pipeline to decision; commission raised against the placement.
Integrations

What it connects to.

Integrations already built and running with clients. Anything not listed is scoped as its own piece of work.

Email WhatsApp Facebook lead forms Partner university portals Document storage SMS gateways
Who runs it today

Deployed for a student visa consultancy operating across six countries, with counsellors in multiple offices working the same pipeline. Rolled out internationally in 2026.

Deployment

Same software, three ways to run it. Your compliance obligations usually decide.

Cloud SaaS
We host, patch and scale it. Fastest to start, monthly subscription.
Private cloud
Your own isolated instance and database, for data residency rules.
On-premise licence
Installed behind your firewall. Annual licence plus support.
How we secure each model →
Other platforms

They share one core, so they work together.

See Study CRM on your own data.

A demo with a sample of your records, not a canned walkthrough. Forty-five minutes, no charge.

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